KINGSWEAR PARISH COUNCIL

 

Minutes of the Annual General Meeting of the Kingswear Parish Council

held in the Trust Room on Tuesday 15th May 2007 at 7.30pm.

 

Present:          Cllr J. Ferris, Cllr J. Hawkins, Cllr. J. Henshall, Cllr. P. Pudduck and Cllr B. Tulloch.

                        In attendance: Mrs. E. Davydova (Clerk), P C R Hewitt and seven members of the public.

 

1          APOLOGIES FOR ABSENCE

            Apologies were received from Cllr. A. Lovell and Cllr. A. Usher.

 

2                    ELECTION OF THE CHAIRMAN OF THE COUNCIL

            Cllr. J. Hawkins took the Chair for this item.

It was proposed by Cllr. B. Tulloch and seconded by Cllr. J. Ferris that Cllr. J. Hawkins be elected as Chairman for the ensuing year. There were no other nominations and Cllr. J. Hawkins was declared elected and then signed the Chairman’s Acceptance of Office.

 

3                    ELECTION OF THE VICE-CHAIRMAN OF THE COUNCIL

It was proposed by Cllr. B. Tulloch and seconded by Cllr. J. Hawkins that Cllr. J. Ferris be elected as Vice-Chairman for the ensuing year. There were no other nominations and Cllr. J. Ferris was declared elected and then signed the Vice-Chairman’s Acceptance of Office.

 

4                    ELECTION OF THE CHAIRMAN OF THE PLANNING COMMITTEE AND

            COMPOSITION OF SAID COMMITTEE

It was proposed by Cllr. J. Hawkins and seconded by Cllr. P. Pudduck that Cllr. B. Tulloch be elected as Chairman of the Planning Committee for the ensuing year. Voting was unanimous and Cllr Tulloch was declared elected. It was proposed by Cllr. B. Tulloch and seconded by Cllr. J. Ferris, to have a full council instead of a sub-committee due to importance of decisions made by planning committee and difficulties to get a quorum sometimes. Motion accepted with four votes for and one abstention.

 

5          MINUTES

            The minutes of the of the KPC meeting held on 10th May 2007 were signed as a correct record.

 

6                    POLICE REPORT

PC R. Hewett reported for the period of May 2007. Two Concrete Lions were stolen from the hard standing of Britannia Cottage, Bridge Road. He has been monitoring the parking situation at Raddicombe Drive and they will deal with any problems that they find.

 

7          INSURANCE

Mr. R. Swinglehurst has kindly inspected the KPC insurance cover and reported that it would be necessary for Council to revise the value of the Cemetery Lodge and increase it’s rebuilding cost to £200,000. Resolved:  Accept insurance policy with two updates:-

·           Obtain an independent valuation from builder and this is to include site clearance;

·           Update the insurance policy to cover for storm damage to the Roof of Chapel of Rest once repairs or re-roofing have been completed.

 

8                    COOPTION OF  MEMBERS TO FILL THE VACANCIES ON THE COUNCIL

It has been resolved that the cooption of the new members will take place at the next Council Meeting on 12th June 2007. Clerk has put an advert regarding the three vacant positions on the Council Notice Boards. Anybody interested should send a writing application to the Clerk’s address, to arrive no later than noon Monday 29th May 2007, to be considered as a candidate.

9                    MOORINGS

Clerk reported that the current status of mooring allocation is:-

·           PONTOON, 27 berths of which 24 are allocated and 3 currently have no insurance.

·           JUBILEE PARK, 18 plots of which 14 are allocated-14, 1 is under offer, 1 is due clearance and disposal and 2 have no insurance.

·           WATERHEAD CREEK, 26 berths of which 18 are allocated, 3 are vacant, 1 is under offer, 2 are under dispute and 2 have no insurance.

Resolved unanimously:-

In accordance with Council Terms and Conditions:-

·           Clerk to give a notice to tenants that have not provided proof of third party insurance cover to send a copy of insurance to Clerk’s address by noon 12th June 2007;

·           To return any fee received, terminate the tenancy and clear the sites of items belonging to tenants who refuse to follow Council Policy by the next Council meeting on 12th June 2007;

·           To dispose the boat in plot 3 on Jubilee Park and prepare for complete site clearance by the 1st June 2007. Clerk to offer this plot to the next resident on the waiting list;

·           To allocate mooring number 13 in Waterhead Creek for current applicant with termination of the tenancy on the 31st March 2008 without no right of renewal from that day forward.

 

10        REPRESENTATION ON OUTSIDE BODIES

                  It was resolved that the following appointments be made:-

·           Nominee for Governor of Kingswear Primary School (To be decided);

·           Port of Dartmouth Royal Regatta Committee (Mr. R. Leask if he is prepared to continue to serve);

·           Dart Forum (To be decided);

·           Trustees of Sarah Roope's Almshouses (Mrs. I. Fletcher and Mr. N. Baxter);

·           Kingswear Hall Management Committee (Cllr. B. Tulloch and A.N.Other, to be decided);

·           DHNA River Dart Non-Beneficiary Group (Cllr. R. Swinglehurst);

·           Market and Coastal Towns initiative (Cllr. A. Lovell and Cllr. J. Henshall);

·           Devon Conservation Forum (Cllr. A. Lovell);

·           Dart Riparian Parish Group (Mr. R. Swinglehurst);

·           DAPC County Committee for 2007 to 2011 (Mr. H. Newcombe).

 

11        AREAS OF COUNCILLOR’S SPECIAL INTERESTS

These have initially been defined as:-

·           Cemetery ground, Cemetery lower field and Closed churchyard: Cllrs. J. Ferris, J. Henshall, A. Lovell – This is to remain as one group with the ability for members to take responsibility for areas as required;

∙           Land adjacent to the Creek, Land between Beacon Lane and Castle Road: Cllrs. J.Ferris, J.Henshall, A.Lovell, B.Tullock, P.Pudduck.

·           Cemetery lodge: Cllrs. J. Ferris, J. Hawkins and J. Henshall;

·           Christmas lights: Cllr. J. Henshall;

·           Senior Citizen Luncheon: To be decided;

·           Street cleaning and mobile lengths man:  Cllrs. J. Ferris and J. Henshall;

·           Moorings  lettings:  Clerk;

·           Mooring maintenance, dinghy pontoon, Waterhead Creek and dinghy spaces on Jubilee Park: Cllrs. B. Tulloch and P. Pudduck;

·           Finance, insurance and grants:  Cllrs. J. Hawkins and A. Usher;

·           Lighthouse beach:  Cllr. J. Henshall;

·           Cemetery grave spaces:  Clerk;

·           Health and safety:  Mr. R. Swinglehurst;

·           Dartmouth Ferry:  Cllrs B. Tulloch and J. Henshall;

·           River Dart Non Beneficiary Stakeholders Group:  Mr. R. Swinglehurst;

·           Fireworks/Bonfire:  Mr. R. Swinglehurst;

·           Anniversaries/Social Events: To be decided;

·           Kingswear Walks Booklet: Cllrs. J. Henshall, A. Lovell and B. Tulloch;

·           Regatta: Cllrs. J. Hawkins and P. Pudduck.   

 

12        AUTHORISATION OF SIGNATORIES FOR COUNCIL

            It was resolved that Council will have four signatories, these being Cllr. J. Hawkins, Cllr. J. Henshall, Cllr. B. Tulloch and Cllr. P. Pudduck.

 

13        PAYMENTS FOR APRIL/MAY 2007

            It was unanimously agreed that the following cheques be paid:-

                       

          No          No.

Payee

For

Sum(£)

1

Mr. I. Putt

Bin Emptying - March

      25.00

2

Mrs. E. Davydova

Clerk’s expenses

 10-04-07 to 15-05-07

289.76

3

Sarah Roope’s Alms Houses Trustees

Hire of Trust Room

176.00

4

Darthaven Marina Ltd.

Annual Licence fee for village pontoon  from 01.04.07  to  31.03.08

646.25

5

Sue Snell

Walks Booklet print

2208.00

6

Displaysense Ltd.

Walks Booklet A5 Broshure holders purchase and delivery

46.35

 

7

Hooper & Wollen Solicitors

Lodge Tenancy Advice

224.54

8

TQ9 Ltd.

Editing & project management of Kingswear Walks Booklet

598.80

9

DCC

Pension Fund

404.96

 

   10

Mrs. S.Rutherford

Refreshments for APM 1st May 2007

 

40.43

 

11

Kingswear Builders

Repairs to fence at Jubilee Park

264.38

 

 

 

 

TOTAL

4924.47

 

 

14        CEMETERY LODGE

The Clerk, together with Cllr. B. Tulloch and one member of public inspected The Lodge on the 10th May 2007 and they reported to the Council the results. It was decided that the previous tenant was in breach of some of the terms of the tenancy contract. This has resulted in the Council having outstanding bills for re-carpeting and re-decoration and this is not considered to be general “wear and tear”. The deductions required to ‘make good’ The Lodge for the next tenant exceed the amount of the deposit accepted from the previous tenant. It was resolved unanimously that due to the lack of care and low maintenance of the property the deposit would be retained and to be used towards the costs that the council will incur in preparation of The Lodge for the new tenant.

 

An action was placed on the Clerk to advertise The Lodge for a new tenancy for sum of £750 pcm.

 

The selected contractor is due to start to demolish the garage and re-decorate The Lodge.

 

The Tenancy Deposit Scheme came into force on the 6th April 2007 and the Council to decide what scheme it will use for the next tenancy, the choice being custodial or insurance-based.

 

15                FOOTPATH 52

It was resolved that representation on resumed hearing of 29th May 2007 should be Cllr. B. Tulloch and on 30th May 2007, Cllr. A. Lovell.

 

16        DATES AND TIMES OF COUNCIL MEETINGS FOR THE ENSUING YEAR.

      It was resolved that future Council meetings would be held in the Trust Room and start at 7.30 p.m. every second Tuesday of the Month and the Planning Meeting would be every fourth Tuesday of month, unless otherwise stated on the Council agenda.

 

17        TO RECEIVE DISTRICT AND COUNTY COUNCILLORS REPORTS

New councillors (Cllr. Melvyn Stone and Cllr. Hilary Bastone) on the District Council are invited to discuss road matters on 29th May 2007. To note the following:-

·           Kingswear passenger ferry bridge should be replaced in September;

·           Historical Fire Pump has been returned to Kingswear and is currently in storage.

 

18        MATTERS ARISING FROM THE MINUTES

·           25th Anniversary of the Falklands War on the 14th June 2007;

·           Regarding the Kingswear Walks Booklet the estimated costs have risen from £1800 to £2853. The Clerk was requested to write a letter with accompanying invoice to The National trust and SHDC and to apportion the increased cost as per previous ratio;

·           A letter was received from Michael Parkes containing details, proposal and pictures of of a suitable Cremation Wall for Kingswear Cemetery. All details are to be presented and considered at the next Council meeting.

 

19        REQUEST OF THE CLERK AND ITEMS FOR FUTURE AGENDAS

·           Co-option of new members. To consider all requests received by noon 29th May 2007 from prospective members of Council for the 3 vacant positions;

·           Additions and alterations to the list of Councillor’s Special Interests;

·           To review and monitor the tenancy of The Lodge, the Tenancy Deposit Scheme, repair and re-decoration of The Lodge;

·           Receive and evaluate results of the annual inspection and service of hot water system;

·           Prospective tenants.

 

20        CLOSURE OF MEETING

The Chairman closed the meeting at 8 pm.

 

 

 

Minutes approved ………………………. Date …………….