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KINGSWEAR PARISH COUNCIL
Minutes of the Meeting of Kingswear Parish Council Held in the Trust Room on Tuesday 10th July 2007
Present: Cllr. J. Hawkins (Chairman), Cllr. J. Ferris, Cllr. J. Henshall, Cllr. A. Lovell, Cllr. A. Pithers, Cllr. H. Newcombe, Cllr. B. Tulloch, Cllr. P. Pudduck, Cllr. A. Usher, Cllr. J. Wright. In attendance: PC R. Hewitt, Sgt. I. Simmons, Mrs E. Davydova (Clerk) and 5 members of the public.
C/085/07 APOLOGIES (1) None received.
C/086/07 MINUTES (2) The minutes of the Council Meeting held on 12th June 2007 were signed as a correct record.
C/087/07 DECLARATIONS OF INTEREST (3) None made.
C/088/07 ITEMS REQUIRING URGENT ATTENTION (4) None noted.
C/089/07 STATEMENTS FROM MEMBERS OF THE PUBLIC (5) No statements received.
C/090/07 POLICE REPORT (6) PC R Hewitt presented his report, Please see Appendix A attached.
Police officer Ian Simmons introduced himself and presented a plan of police presence in Kingswear and Hillhead during the forthcoming Regatta. Concerns were expressed by Cllr. A. Usher regarding the need of an increased physical police presence, Cllr. B. Tulloch and Cllr. J. Ferris about parking and double-parking. Officers assured the Council that Police Community Support Officer Niall Walshe had received training and will be able to issue the required penalty tickets. The problem of parking in Hillhead is partly due to the width of the road and issue could possibly be resolved if residents would use their drive ways instead of parking on-road.
The Chairman and Councillors thanked the officers for their attendance at the meeting and would like to draw to the attention of the public that the parking of vehicles on a pavement is against the law and is an offence punishable by a significant fine.
C/091/07 CO-OPTION OF A NEW MEMBER TO FILL THE VACANCY ON THE COUNCIL (7) There was a vacant position on Kingswear Parish Council and the closure time for applications was noon on the 5th July 2007. At that time Kingswear Parish Council had received two valid applications, these being from Mr. G. Griffin and Mr. J. Wright. Each applicant introduced themselves to the Council and was asked by members of Council about their plans for future work with the Council. Members of public and candidates left the room to let the Council make a decision in closed session. A motion was proposed by the Chairman to have a vote by secret ballot and the result was that Mr J. Wright was elected to be the co-opted member of Kingswear Parish Council as a representative of Kingswear and Hillhead ward. The new Councillor signed the Acceptance of Office and took a seat in the meeting.
C/092/07 REGATTA (9) Police Officers I. Simmons and R Hewett presented a plan for increased police presence, a park & ride scheme and revised ferry and bus operations within Kingswear for the duration of Dartmouth Regatta. Cllr. J. Wright raised concerns regarding the queuing for coaches, Cllr Ferris asked if police motor-cycle riders will be present and no confirmation could be given but it was hoped so. Cllrs. J.Henshall and Cllr. P. Pudduck enquired if a number of skips could be removed from the streets before or during the Regatta, this could not be done because they have DCC permission. A discussion was held on the organisation of collectors and collection tins, the hanging of bunting before and during Kingswear Regatta and Cllr. J. Wright was accordingly made responsible for tasks involved. Cllr. A. Usher was asked to obtain a permission from the Parish Church to fly the standard Regatta flag from the Church tower.
C/093/07 MATTERS ARISING FROM THE MINUTES (8) (1) C/080/07-9 Councillor’s responsibilities and areas of special interests. For Councillor’s responsibilities and areas of special interests please refer to Appendix B. Action: Clerk to contact Harbour Master and inform him of the new Council’s representative for River Dart Non Beneficiary Stakeholders Group, this being Cllr. P. Pudduck. (2) C/080/07-10.9 Kingswear Wood. Proposed by Chairman, seconded by Cllr. A. Pithers, resolved unanimously: To make an offer on behalf of Kingswear village to the owner of the wood, Mr. Elliott regarding the purchase of Kingswear Wood. Action: Clerk to write a letter to Mr. Elliott. (3) C/080/07-10.2 Memorial Wall, Kingswear cemetery. Cllr. J. Henshall reported on the meeting on site with Mr. M. Parkes on 18th June 2007. The result was to recommend the building of a Memorial Wall alongside the path from Cemetery Lodge to the Chapel of Rest. This would act as both a retaining wall and provide sealed internment cells for cremated remains. Action: Clerk to obtain detailed drawings from Mr. M. Parkes. (4) C/080/07-10.3 Cemetery Lodge. Cllr. J. Henshall informed the Council that the decoration is now complete, new tenant signed the Tenancy Agreement on 29th June 2007. Need of re-wiring of Cemetery Lodge was noted. Action: Clerk to contact to Torbay Electric Light Company to arrange testing of the electricity supply and investigate the need of re-wiring. Action: Clerk to contact tenant to arrange access. The clearance of the garden in the vicinity of Cemetery Lodge. There is a significant over-growth in the garden area of the Cemetery that needs to be cleared and landscaped. Cllrs. have volunteered to do the clean up work. (5) C/080/07-Kingswear Walks Booklet. Cllr. B. Tulloch reported on the current balance of both stock and funds received. Council discussed distribution and promotion of booklet in stores, caravan sites and other local sites. (6) C/080/07-10.7 Dinghy Pontoon. Cllr. P. Pudduck reported the results of meeting on site with Cllr. B. Tulloch and Clerk. The new bridge is much narrower than the previous one and this could allow two additional berths to be placed along the edge of the pontoon nearest the bank but they would be suitable only for small dinghies. Permission would be required from DHNA, because they have strict controls on the number of berths on the river. Size of boats. It was brought to the attention of the Council that the size of some boats is excessive for the small dinghy pontoon and most of them could be considered to be too wide. Proposed by Cllr. P. Pudduck, seconded by Cllr. B. Tulloch and carried unanimously. Resolution: For future applications and any new vessels purchased to replace old ones currently in situ there should be should be a restriction in size: length: 12ft maximum including any engine, width: maximum 4 ft. For two new plots new conditions apply. Action: Clerk to make amendments to Application form. New gates. Cllr. J. Ferris informed the Council that the base of old gates needed to be galvanized. Chairman informed Council of the estimate from Brixham steel construction: ∙ To hot-dip and galvanize steel gate-posts, £175 + VAT; ∙ To supply and fit 2 U-beam posts, gate and panels, finished with one coat of primer paint using new steel, £450 + VAT. Chairman proposed, seconded by J. Ferris, to proceed with said work, carried unanimously. Comments of Mr. J. Holman and Mr. M. Stevens noted. Discussion on new dinghy pontoon for residents and consideration of alternative storage options. Chairman suggested that KPC should consider looking for an opportunity to provide a new pontoon in the river. Resolved: To create a working group of Councillors in September to investigate the possibility of various schemes. (7) C/127/06- 9 Costing from DCC for bus stop & pavement at Hillhead. At the present moment, the area where the residents are waiting for the bus is a very dangerous. The proposed scheme will comprise of the creation of a new hard-standing area on the west side of the carriageway and a drop-off and crossing point on the east side. The hard-standing will be approximately 6m by 2m and will have “high access kerbs” to ease access to the bus. There will also be work to the existing signs to ensure that the visibility for drivers of pedestrians both crossing the road and waiting at the side is as good as possible. The cost of the scheme presented is in the region of £4000 and DCC has allocated £1000. It would be expected that the Parish would contribute the remaining funds. The offer was made by Chairman, seconded by Cllr. J. Wright, to write to DCC to Area Engineer, Brian George, that the Parish would support this scheme with contribution of £2000 and a DCC allocation to the project £2000. Resolved: Unanimously. (8) Kingswear Parish open spaces and ground maintenance. This matter deferred to the next meeting.
C/094/07 MCTi GRANT (10) Proposed by Cllr. J. Henshall and seconded by Cllr. J. Ferris, it was resolved unanimously to donate a contribution £50.
C/095/07 OAP CHRISTMAS LUNCH (11) Create a working group: Cllr. J.Henshall and Clerk.
C/096/07 TREE AT THE APPROACH TO RADDICOMBE DRIVE (12) The owner was approached by Torbay Council and the problem has been resolved.
C/097/07 FORESTRY COMMISSION (13) A letter from Mr. Neil Mackenzie regarding Kingswear Wood was distributed to the Council members by the Clerk. The letter stated:
The Forestry Commission are as yet not in receipt of any Felling Licence application for works within these woods. Should there be such an application we would be considering all aspects in relation to the status of the woodlands. We would be consulting with the Local Authority especially as the woodland is under a TPO order. Please rest assured that no felling of trees would take place in any form without full consultation and Silvicultural and Landscape consideration by the Forestry Commission.
C/098/07 YOUTH HOSTEL – GREENWAY (14) Cllr. H. Newcombe reported to the Council the situation regarding Youth Hostel. Action: Clerk to a letter to SHDC to express KPC concerns. Voted: 9 in favour, 1 abstained.
C/099/07 WATER ON FOOTPATH (15) The problem has been solved.
C/100/07 SIGNS FOR CAR’S OWNERS ON THE APPROACH TO THE LOWER FERRY (16) KPC had been approached by residents to get a permission to erect an additional sign requesting that vehicles should switch off their engines whilst waiting in the Ferry queue and written approval has been received from Mr. B. Cogar, Director and General Manager of the Dart Valley Railway, under the condition that if they wish for it to be removed, KPC will do so within 5 days. Resolved unanimously: To accept the condition and carry out this work with DCC.
C/101/07 STEPS FROM CHURCH HILL TO BEACON ROAD (17) The clearance has been completed. There is an overhanging tree on this road. Action: Clerk to write a letter to the owner requesting that the tree be suitably pruned.
C/102/07 PARISH NEWS LETTER (18) It was resolved to postpone any decision and defer this issue to the next meeting.
C/103/07 BRIXHAM TOWN COUNCIL (19) Proposed by Cllr. J. Ferris. Action: Clerk to write letter to congratulate Brixham which has recently became a Town Council.
C/104/07 REMEMBRANCE SUNDAY (20) Councillors discussed list of invitees. Action: Clerk to invite: Commodore of BRNC, representative(s) of French Navy, RDYC (also enquire concerning provision of coffee), local churches, cadets and bugler from BRNC. Inform representatives of Police and Ferry.
C/105/07 MARKING OF SIGNPOSTS IN FOOTPATH (21) Cllr. A. Lovell introduced the idea of attaching a numbered brass plaque to each of the (estimated) 25 signposts on the footpath to enable potential problem location to be identified quickly. Total number is about 25. Deferred until the next Council meeting.
C/106/07 GABIONS. SEA WALL IN WATERHEAD CREEK (22) Half of the stone wall in Waterhead Creek has shown signs of collapse and within the next few years it will need replacement. Proposal was made to defer this item until next year budget discussion. KPC will need to clarify the responsibility of such repairs and investigate the cost. Request site inspection from DCC engineer.
C/107/07 COUNCIL PLANNING MEETING ON 24TH JULY 2007(23) The Area Planning Officer Dan Kenyon has kindly agreed to attend the next Planning Meeting to discuss planning matters in general. It was suggested that any discussion should include development control in general and policy issues. Mr. Kenyon enquired if there are any particular sites or questions which councillors wish to refer to. Action: Councillors to prepare questions for Mr. D. Kenyon beforehand to enable him do some brief research.
C/108/07 CHAIRMAN’S REPORT (24.1) Chairman reported to the Council regarding the co-option and resignation of ex-Councillor Mr. P. Pirnie.
C/109/07 CLERK’S REPORT (24.2) Clerk had distributed report in advance to every Cllr. together with agenda. Clerk informed meeting that the priority at this time was the completion of the Internal Audit. As was agreed previously, Financial Committee meeting to be held on Friday, 13th July 2007 to review financial situation, to review the quarterly financial report, to discuss the details of actual financial position compared to Budget, to confirm the Internal Audit results.
C/110/07 CORRESPONDENCE REQUIRING ATTENTION (25) The following correspondence was distributed to the councillors in advance and accompanied the report:- (1) DCC - Village Green registration application. Deferred until the next Council Meeting. (2) South Hams Local Development Framework - Consultation events on July-September 2007. To be discussed at the next Planning Council Meeting on 24th July 2007. (3) Torbay Council. Torbay Local Development Framework 2005-2026. Publication of Adopted Urban Design Guide Supplementary Planning Document. Noted. (4) SHDC - Council and Performance Plan 2007. Noted. (5) SHDC - Tim Pollard. Re: Hillhead footway. Noted. (6) DAPC - County Committee 2007 -2011- South Hams. Noted. (7) Vitalise - Request for donation. Refused. (8) Neil Mackenzie - Forestry Commission. Re: Kingswear Wood. Noted. (9) DCC - Re: residential parking scheme in Kingswear and Hillhead. Noted. (10) SHDC - Ruth Kelly, MP. Re: Creation of a Unitary Authority by Exeter City Council. Noted. (11) Request from WCPS to erect a warning speed limit sign in Waterhead Creek. Resolved: Unanimously to support request for 4 knot speed limit. Action: Cllrs: B. Tulloch, P. Pudduck to contact DHNA and Darthaven Marina to proceed. (12) Waterhead Creek Preservation Society - Re: Waterhead Creek clean-up. Noted. (13) Kingswear Regatta Committee letter with request for Chairman to open the Regatta at 11am on the Sunday 5th August 2007. Action: Clerk to write a thank-you letter.
C/111/07 REPORTS FROM DISTRICT AND COUNTY COUNCILLORS (26) Cllr. J. Hawkins reported on the following:- ∙ That progress was made in proceeding of Noss Marina development; ∙ This year the Devon County Council Fund can offer grants of support with £1000 allocated between two sub-groups:- ∙ £500 - For Jubilee Park re-planting and improvements. Action: Cllr. J Henshall to work together with WCPS; ∙ £500 - For Kingswear Rowing Club.
C/112/07 REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (27) (1) Cllr. A. Usher: 1. Parish newsletter. (2) Cllr. J. Hawkins: 1. Bonfire; 2. Hanging baskets. (3) Cllr. A. Pithers: 1. Review current schedule of works for village green areas and possible contractors; 2. Parish Web-site. (4) Cllr. P. Pudduck 1. Pontoon.
C/083/07 PAYMENTS FOR JUNE/JULY 2007 (28) It was agreed unanimously that the following cheques be paid:-
C/084/07 COMMENTS FROM MEMBERS OF THE PUBLIC (30) There were none. Appendix: A Police Report B Areas of Councillors interests
The meeting closed at 11.00 pm.
Minutes approved…………………… Date…………………………… |
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