KINGSWEAR PARISH COUNCIL

Minutes of the Meeting of Kingswear Parish Council

Held in the Trust Room on Tuesday 8th June 2010

 

Present:           Cllr. J. Ferris (Chairman), Cllr. J. Henshall, Cllr. A. Lovell, Cllr. P. Pithers, Cllr. P. Pudduck and Cllr. G. Sowerby.

Also in attendance were Mr Michael Aldridge from the Galmpton Residents’ Association and Mrs Emma Illingworth (Clerk).

           

C/090/10         APOLOGIES FOR ABSENCE (1)

Apologies were received from Cllr. J. Hawkins. Cllr. H. Newcombe and PC R Hewett.

 

C/091/10         MINUTES (2)

The Minutes of the AGM and Council Meeting held on 18th May 2010 were confirmed and signed as a correct record with one amendment:

AGM 16 Local Development Framework. “There followed a discussion about the site, which is situated between Higher Contour Road and Brixham Road” should read “There followed a discussion about the site, which is situated between Lower Contour Road and Brixham Road.

 

C/092/10         DECLARATION OF INTEREST (3)

                        There were none.

 

C/093/10         ITEMS REQUIRING URGENT ATTENTION (4)

                        The following item were agreed by the Chairman:

1.      The Youth Hostel at Maypool.

2.      Hedge Cutting and planting budgets

3.      Request for port a loo cost at Kingswear Regatta.

 

C/094/10         POLICE REPORT (5)

PC Hewett in his absence submitted a report. (See appendix A). There was concern raised over motorcycle noise near Mansands, (National Trust Car Park).  This has caused distress to horses in the area. Action: Clerk to inform PC Hewett.

 

C/095/10         STATEMENTS FROM MEMBERS OF THE PUBLIC (6)

Mr M Aldridge from the Galmpton Residents Association attended to update the PC on the developments at the Youth Hostel in Maypool. The following points were made:

-          He reminded the parish council that there was an adventure centre operating for children, with a change of use to promote the hostel for private functions, which was refused.

-          There have been problems encountered with noise. There should be no outside music, which has been broken twice this year.

-          The YHA is being sold due to the amount or work that is required on the premises.

-          A licensing agreement has now been granted for a bar facility, a change of use from a YHA. This is of concern to the residents, due to potential noise.

It was agreed to monitor the situation. The Chairman thanked Mr Aldridge for the update.

 

C/096/10         MATTERS ARISING FROM THE MINUTES (7)

(1)   Bench Position – Cemetery

Cllr Henshall explained that the bench that has been repaired was originally in the US garden and had been put there by the Miss Wises. The local importance of this is recognised, but due to the cost of installing it on a concrete base and taking onto account that there are several benches in the US garden, it was Agreed to store the bench and review the positioning in six months.

 

Cllr Henshall also reported that unfortunately a plant has been stolen from the US garden.           

 

C/097/10         TRAFFIC DANGER, SLAPPERS HILL (8)

Cllr Ferris reported that he has observed vehicles completing ‘U’ turns on occasions at the junction at Slappers Hill between the signs to the two ferries, when drivers have realised they have taken the wrong turning. This occurs level with the farm gate and would provide a blind spot against oncoming traffic. After discussion, it was felt that there was nothing that can be done about this driver error.

 

C/098/10    MOORING WORKING GROUP UPDATE (9)

Cllr Sowerby reported that the vacancies in Waterhead Creek had now vastly reduced to 5 spaces with several interested people. This is an improved situation on last year. The posters on the boards and gate, along with the public notice in the newspaper have been successful. Up to date finances will shortly be provided for moorings by the Clerk.

Creek Clear Up

In liaison with the Waterhead Preservation Society, Regatta Committee and Rowing Club, the clear up has been arranged for the 3rd July at 2pm. Notices will be put on the boards and gate. A smaller skip will be organised. There are no chain saws or dangerous equipment in operation this year, as there are no boats to cut up. A brief risk assessment will therefore be completed.

 

C/099/10         LIGHTHOUSE BEACH (10)

The working group have clarified that the Marine Bill is unlikely to be an effective approach to assist in establishing access to the beach. It is therefore recommended that the original approach of applying to register as a Village Green is now pursued. It was Agreed that this will be advertised on the next council agenda, so the public are aware, along with anticipated costs for consideration.

 

C/100/10         STANDING ORDERS (11)

Councillors have been given the draft standing orders which have been suggested by Cllr. Pithers and the Clerk from the list supplied by the National Association of Local Councils. After discussion it was Agreed that the existing standing orders should be checked against the revised ones to ensure a document is produced that reflects the needs of the parish council. There was one area of concern regarding the submission of written motions to the clerk, which requires checking. Cllr. Henshall agreed to cross check to the existing document, to be reviewed at the next meeting.

           

C/101/10         AUDIT (12)

The completed Audit for the tax year 2009 to 2010, as agreed by the internal auditor was presented to the council. It was Proposed, Seconded and RESOLVED. A re-assessment of the value of Cemetery Lodge was requested.

 

C/102/10         EMERGENCY PLANNING (13)

Cllr Ferris has been considering the progression of this project. The following was discussed:

-          Communication is most important and the establishment of a co-ordination hub.

-          Collation of correct people with skills to contact in an emergency.

-          Possibility of a grid system, maybe using telephone lines or the internet.

-          It was agreed that it would be useful to see other Emergency Plans and may be co-ordinate with local Town/Parish councils.

In summary it was Agreed to revisit at another meeting and to establish what guidance is available to move forward.

                       

C/103/10         JUBILEE PARK (14)

Provision of a plan to reinstate the path was Resolved at the May/ AGM council meeting.

A plan was then presented to the council highlighting the following points:

·         A budget had been set of approximately £500 to provide scalping.

·         The ground in Jubilee Park has been damaged from vehicles, causing ruts in the grass, which is of concern.

·         This was partly re-turfed last year without success

·         It was suggested that the area by the slipway should be enlarged to provide a turning opportunity in addition to reinstatement of the existing path. Plans to show this were given.

·         Additional traffic is not to be encouraged in Jubilee Park, but this plan is designed to keep traffic with trailers to a path.

·         Pound spaces could be moved according to boat size to maximise turning space.

·         Scalpings will consolidate into a solid surface in time and will be level with grass.

After consideration, the plan to reinstate the original path and provide an additional turning circle at a cost of £554 plus VAT was Proposed, Seconded and RESOLVED. (5 in favour, 1 against)

 

C/104/10         CHAIRMAN’S REPORT (15)

In Cllr. Hawkin’s absence, the chairman had nothing additional to report.

                        CLERK’S REPORT

          The Clerk reported:

                        Affordable Housing

The clerk has checked that all letters/emails she has received concerning this subject have also been sent to Forward Planning, SHDC. She has also confirmed with SHDC that these letters would be included in the consultation in addition to the consultation portal. The clerk will be completing the portal questionnaire with the parish council’s response

Hedge Cutting

The cut for the area along Higher Contour Road has already been Resolved. The following additions were Agreed. The corner by the Cemetery and Lodge, Brixham Road past traffic parking. Plus the provision of a clearance van for the debris and the corner opposite Jubilee Park along Brixham Road. The Clerk asked for an additional budget of £300 for these works. This was Proposed, Seconded and RESOLVED.

Parish Lengthsman

It was agreed that more use could be made of this service. Cllrs Henshall and Ferris have the contact details.

Hanging Baskets

The clerk explained there had been some confusion with the hanging baskets, resulting in 2 additional on the village hall. Cllr Sowerby is to ask The Ship, if they would kindly water.

           

C/105/10         CORRESPONDENCE (16)

·         SHDC – Executive Forward Plan Noted

·         Letter concerning parking of skips in the village. The Clerk to liaise with the resident concerned/, advising to contact SHDC directly.

 

C/106/10         DISTRICT AND COUNTY COUNCILLORS REPORTS (17)

          In Councillor Hawkins absence, there was nothing to report.

         

C/107/10         REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (18)

-          Consideration of the way forward in suggesting the ‘wilful murder’ site, Higher Contour Road as a suitable site for the provision of affordable housing

-          Consideration of a committee member for the village hall.

 

C/108/10         PAYMENTS FOR THE MONTH OF MAY TO JUNE2010 (19)

          The list of presented payments were Agreed

 

C/109/10         COMMENTS FROM MEMBERS OF PUBLIC (20)

                        There were none.

 

C/110/10         URGENT ITEMS (4)

                        Flower Budget

Any change in the budget is to be considering along with any provision for additional planting in Jubilee Park, at a future meeting.

                        Hedge Cutting

                        This was considered as part of the clerk’s report.

                        Provision of Port a loo in Jubilee Park for Regatta

A request had been received from the Regatta Committee for the council to provide this facility. With regret this was declined, as it was felt that no further donation could be given, within the parish council budget.

 

Meeting finished: 10.05pm

 

 

Signed..................................................................                               Date:.................................................

 

Next Meeting date: 13th July, No August meeting