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KINGSWEAR PARISH COUNCIL Draft Minutes of the Meeting of Kingswear Parish Council Held in the Trust Room on Tuesday 10th March 2015
Present: Cllr. J. Hawkins (Chairman), Cllr. K. Allen, Cllr. J. Henshall and Cllr. H. Newcombe. Also in attendance Mrs Emma Illingworth (Clerk).
C/020/15. APOLOGIES FOR ABSENCE (1)Apologies were received from Cllrs Hacking, Ferris, A Lovell, R Lovell and Trevorrow. Also PC R Hewett.
C/021/15. DECLARATION OF INTEREST (2)Cllr J Henshall declared a personal interest concerning the planning meeting as a Trustee of the Sarah Roope’s Almshouses.
C/022/14. EXEMPT INFORMATION (3) It was RESOLVED that in accordance with Section 100(A) (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business as the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 of Schedule12A to the Act is involved. This relates to: i. Minutes of January meeting were agreed and signed as a correct record. ii. Lighthouse Beach iii. Mooring Matter. iv. Staffing Matter
C/023/15. MINUTES (4)The minutes of the Council meeting held on 20th January, were agreed and signed as a correct record with the following amendments noted:C/009/15. Cllr Henshall voted against the playground facility in Jubilee Park. C/011/15. The edging to be taken away to provide easier parking on the cemetery is either side of the existing old garage opening. The amount of area to be removed is approximately 12 feet in total . The minutes have been changed to include the amendments.
C/024/15. ITEMS REQUIRING URGENT ATTENTION (5)The following items were agreed by the Chairman: 1. The Torbay Plan
C/025/14. POLICE REPORT (6)PC Hewett kindly having given his apologies confirmed that there were no items to report.
C/026/15. QUESTIONS FROM MEMBERS OF THE PUBLIC (7) None
C/027/15. PLANNING MEETING (8) Please see separate minutes.
C/028/15. MATTERS ARISING FROM THE MINUTES (9) In main agenda
C/029/15. CEMETERY (10) Quotes for the instatement of a small fence to the front to the property to define boundary are still being collected and will be reviewed at the April meeting. However as the council wished to proceed with this fence which is considered urgent it was Proposed to accept the quotation as long as it is no greater than £700 plus VAT. This was Seconded and RESOLVED.
C/030/15. NEIGHBOURHOOD PLANNING (11) This item related to the Dartmouth Hospital Steering Committee group which Cllr Henshall had been invited to. The group is considering the provision of local hospital facilities and all health services for the community. The parish council agreed for Cllr Henshall to attend as the parish council’s representative. It was also agreed to ask one of the committee to attend a future meeting of the new parish council to ensure that the Kingswear Community is updated. To date the focus has been in providing a one stop health facility in Dartmouth. The preferred location to date is in Townstal
C/031/15. ROAD AND SNOW WARDEN (12) Both these roles need to be filled in the parish. It was suggested that maybe a TAP bid could be made to finance alongside another parish. Action: Diary note made to consider further.
C/032/15. BUDGET (13) The latest reports were submitted. 3 1/2% War Stock. The Government has decided to redeem this stock. The parish council has received redemption of £1210.99. It was agreed to consider opening separate bank account for the cemetery and to look at an investment for these funds. Action: Diarise to open Cemetery Account. Wishing Well The parish council is usually offered the wishing well collection periodically by the Combined Charities to put to a good cause. It was agreed that this year the 2 to 4 Club would be nominated as the recipient. Action: The Clerk will liaise with Mr P Burr the treasurer of the charity.
C/033/15. CHAIRMAN’S REPORT (14) 18 Bus Service The evening bus service finishes this month due to lack of usage. Passenger Ferry There are changes in the operating times. A public meeting will be held in the Summer concerning the changes. Lower Car Ferry There are consultants currently looking at the options for the ferry. There is the possibility of a sale which would not be supported by the parish council. Action: To write a letter to Cllr John Tucker asking about the possibility of a sale and asking a representative from the District Council to attend a parish council meeting to advise in further detail.
CLERK’S REPORT · Co-option. The Clerk confirmed that the election office had advised that a co-option was not required prior to the election. · Review of Standing Orders required as soon as is possible when the new council is formed · APM arrangements – discussed and agreed. This will include presentation on the Election · Residents Parking update (agreed to not consider until next parish council)
C/034/15. CORRESPONDENCE (15) · DALC latest newsletter. · Cemetery Correspondence. · SHDC – Super Cluster Meeting
C/035/15. DISTRICT AND COUNTY COUNCILLORS REPORTS (16) District Cllr Bastone kindly sent a report as follows: At its meeting on 12 February 2015, the Council agreed a nil increase in Council Tax for 2015/16 and the Council has therefore accepted a one-off Council Tax Freeze Grant from Central Government; · The Council has arranged a Prospective Candidate Evening for anyone considering standing to be a District Councillor on Wednesday, 11 March 2015 at 6.30pm at Follaton House; · The Council has also agreed to send a letter of representation to the Department of Communities and Local Government (DCLG) expressing concern regarding the complexity of the Government’s new arrangements for Parish Council audits, which will place a much greater burden on Parish Councils and their Clerks; · In respect of future Leisure Services provision, the Council has agreed the objectives for future leisure services delivery and to offer leisure services as a joint contract for up to 25 years with West Devon Borough Council; · The timetable for ‘Our Plan’ has been extended. By extending the timetable, there will be more opportunities for people to shape the future content of ‘Our Plan’. The revised timetable can be found on the Council website; · Following approval at Member meetings across South Hams, Teignbridge and West Devon, all three councils have resolved to the preparation of a detailed business case concerning the future delivery model of the Devon Building Control Partnership.
C/036/ 15. REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (17) · It was agreed to ask the District Council to paint the inside of the bus shelter at Hillhead and at the Toll House. · To chase the enquiry regarding safety assessment of the turning into the village (Bridge Road). It would be preferable to arrange a site visit. · Turning circle surface reinstatement. This could be considered by the new council, although the clerk doubted that the parish council would have funds to action.
C/037/15. PAYMENTS FOR THE MONTH OF JANUARY TO MARCH 2015 (18)The total list of presented payments was AGREED.
C/038/15. EXEMPT/URGENT ITEMS. (19)Urgent Items: Torbay Plan. The parish council has reviewed a revision to the plan which shows a major change to the designation of land south of White Rock. The land was previously listed as Countryside / Country Park but has now been changed to a New Future Growth Area. It was Proposed to write a letter of Objection to Torbay council sitting the encroachment into the countryside and impact on the infrastructure of the Kingswear peninsula. This was Seconded and RESOLVED.
Meeting finished at 10:10 pm
Signed............................................................. Date:.................................................
The next meeting is the 14th April 2015 at 7:30pm |
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