KINGSWEAR PARISH COUNCIL

 

Draft Minutes of the Meeting of Kingswear Parish Council

Held in the Trust Room on Tuesday 8th March 2011

 

PLEASE NOTE THESE MINUTES ARE SUBJECT TO APPROVAL

 

Present:    Cllr. J. Ferris (Chairman), Cllr. J. Henshall, Cllr. A. Lovell, Cllr. H. Newcombe, Cllr. A. Pithers and Cllr. P. Pudduck.

Also in attendance were PC R Hewett, 2 members of the public and Mrs Emma Illingworth (Clerk).

 

The Chairman opened the meeting by extending a welcome back to Cllr. Peter Pudduck after his illness.

 

C/42/11.   APOLOGIES FOR ABSENCE (1)

Apologies were received from Cllrs Hacking, Hawkins, G. Sowerby and K. Sowerby.

 

C/43/11.   MINUTES (2)

The Minutes of Council Meeting held on 8th February 2011 were confirmed and signed as a correct record with one amendment raised by the clerk.

An error had been made with the ferry charges advice, C/ 39/11. The charges for a car ferry concession book of tickets are £24, not £26 as reported. Apologies are given for this mistake.

 

C/44/11.  DECLARATION OF INTEREST (3)

None were declared.

 

C/45/11.  EXEMPT INFORMATION (4)

It was RESOLVED that in accordance with Section 100(A) (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business as the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule12A to the Act is involved.

This relates to:

i.                    Cemetery Lodge

ii.                  Moorings item

iii.                Lighthouse Beach update

 

C/46/11.  ITEMS REQUIRING URGENT ATTENTION (5)

  There were two items agreed by the Chairman:

1.                  Election Poll cards. To decide whether a separate additional poll card should be produced in addition to those supplied by SHDC.

2.                  To review the Local Development Framework Correspondence.

             

C/47/11.  POLICE REPORT (6)

PC Hewett confirmed that he had nothing to report this month. He advises that an update to current changes on numbers and offices within the force will be advised on the 15th April.

 

C/48/11.  STATEMENTS FROM MEMBERS OF THE PUBLIC (7)

Mr Stephen Sussams, Landlord of the Royal Dart presented his ideas concerning holding an antiques fayre in the Village Hall and possibly Market Square, once a month. He explained that Kingswear does not have events such as these and he felt it would bring people and income into the village for local businesses. There are companies that organise this type of event.  After discussion, members thought it a good idea. It was Agreed to put on the next agenda to set up a working party, which would have to involve other parish organisations. The Village Hall Committee would need to be contacted as well as Devon County Council concerning the road usage. One consideration also mentioned was the impact on the Lower Ferry queue, if stalls were in the Market Square and the additional pedestrians that would be there.  

 

C/49/11.  MATTERS ARISING FROM THE MINUTES (8)

                 i.       C/28/11 Kingswear Cricket Club

At the last meeting a request was made by the Cricket Club to operate practice sessions in Jubilee Park in the evenings and on Sundays for the season. Practice nets would not be a permanent fixture. Risk assessment and insurance information was requested from the club. This was regrettably received just the day before the meeting and on review by the clerk, it was found to contain no public liability provision for Jubilee Park. In addition further information is required in the risk assessment to other users in Jubilee Park. Members were however satisfied that the balls would be contained within the nets. It was also felt that further time was needed in order to to advertise to the public the proposals affecting Jubilee Park. It was PROPOSED that the Clerk write to the club with the insurance and risk assessment requirements and it is placed on the agenda for the next meeting to be considered further. This was SECONDED and RESOLVED.

ii.       C/041/11 Cemetery Lodge Bathroom improvements.

To ratify an expenditure of maximum £3000 for necessary improvements, already discussed. This was ratified having been previously resolved.

iii.  C/030/11/3 Standing Orders

The updated standing orders recommended from the working group for council’s agreement concerning motions requiring written notice were received. The clerk has compared the existing standing orders with the new version suggesting changes regarding the time scales for a written motion to be received, bearing in mind the standing orders are generic for Town Councils too, requiring more detail. The changes were Agreed, being in line with current practise. This completes the review and now the updated version will be produced and circulated to all members.

 

C/50/11.  PLANNING COMMITTEE (9)

This item was brought forward by the Chairman.

Cllr. P. Pudduck, Planning Committee Chairman took the Chair. The planning committee consisted of Cllrs. Pudduck, Henshall, Pithers, Newcombe, Ferris and Lovell. Please see separate minutes.

           

C/51/11.  ELECTION BRIEFING (10)

The council elections are to be held on the 5th May 2011. An urgent item for consideration was brought forward being: whether the parish council wished to request separate poll cards to be issued to electors for the parish elections, in addition to those issued by South Hams District Council? There is a Referendum to be held on the same day as the local elections. Reference will be made on these poll cards to the parish elections and an explanation that a parish election will only be held if there are more candidates than the number of vacancies. In this case a ballot paper will be given to voters at the polling station. If separate poll cards were issued the parish will bear the cost of the poll cards and the postage. It was Agreed that there was no need to issue separate cards. The Clerk is to advise the Returning Officer accordingly.

There is an Election Briefing open meeting to be held in the Trust Room prior to the Annual Parish Meeting on the 22nd March for any prospective candidates. Cllrs Ferris and Lovell agreed to assist the Clerk. A press release is to be put in the Dartmouth Chronicle and on Notice Boards advertising this event and encouraging people to vote in the elections.

 

C/52/11.  ANNUAL PARISH MEETING (11)

Arrangements were discussed. This year the meeting has been brought forward to the 22nd March due to the elections. There will be speakers concerning the Localism Bill and its impact and Active Devon which is a community sports programme,  providing a grant to Kingswear. In addition the Kingswear Award will be presented to Lt. Col. James Treglown for his dedication to the community.

 

C/53/11.  KINGSWEAR WALKS BOOKLET (12)

After a review, members concluded that there were no changes required to the publication and the original logos should remain. The parish council had previously resolved to order the larger amount of 2500 booklets as they will also be  promoted further afield. The cost is £750 for 2500. This will be as a stock item as    opposed to a cost in the budget.  It was Agreed for the clerk go ahead and place the  order.

 

C/54/11.   TREE WORKS (13)

A report on the risk assessment (QTRA) carried in Hoodown and Jubilee Park was given. There is no immediate action to be taken and the Tree Surgeon has  recommended that a review should be carried in two years now as opposed to one. A quotation for £360 to remove overhanging branches to a tree adjacent to Cemetery Lodge has been received. It was Agreed that this work needs to be completed but the quote was felt to be high. Additional quotes are to be obtained by Cllr. J. Ferris.

 

C/55/11.  BENCHES IN CEMETERY – CARLOW BEQUEST ITEM (14)

In light of new costing information, trustees considered a quotation of £340 to         install the 3 metal benches in situ in the cemetery as a permanent fixture. (Please    see separate Carlow Bequest Trustees Minutes).

 

C/56/11.   HISTORICAL PROJECTS (15)

The Clerk reported that the medal cabinets were near completion. It is yet to be decided how and when to present these as unfortunately those involved were unable to attend the Annual Parish Meeting. It was Agreed to defer to the next council for a recommendation.

 

C/57/11.  CHAIRMAN’S REPORT (16)

The Chairman had nothing further to add.

 

CLERK’S REPORT

The Clerk had nothing further to report. She did however advise that she had a personal commitment on the 12th April, the next council meeting. The council   agreed to move the meeting date to the 19th April. It would also be advantageous   to have a later meeting to conclude business before the Election.

             

 

C/58/11.  CORRESPONDENCE (17)

·              Dart Harbour and Navigational Authority – Moorings Policy. Cllr G Sowerby to be informed

·               DCC – Emergency Planning Pack – Cllr Ferris to review

·               DALC – Newsletter. Noted

·               SWH – Road Closure information for Wood Lane. Noted

·               DCC – Winter Service Review. Noted and diarised to review costs and funding options for Grit Bins

·               SHDC – Tone Active Villages. Presentation at APM

·               Audit Commission – New auditor advice. Noted

·               DCC – Mineral Core Strategy. Noted

·               SHDC – Parish Cluster Report. Noted

 

C/59/11.  DISTRICT AND COUNCTY COUNCILLORS REPORTS (18)

No District Councillor present

 

C/60/11.  REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (19)

·               Arrangements for presentation of Kingswear plaque to Mrs Jude Stone

·               Stagecoach Bus service from Raddicombe to Brixham – reduction.

 

C/61/11.  PAYMENTS FOR THE MONTH OF TO MARCH 2011 (20)

The list of presented payments was PROPOSED, SECONDED and were Agreed

 

C/62/11.  EXEMPT/URGENT ITEMS.

                Urgent Items

1.                  Election Poll cards. To decide whether a separate additional poll card should be produced in addition to those supplied by SHDC. Please see C/51/11 above. (Separate poll cards are not required)

2.                  To review the Local Development Framework Correspondence.

South Hams District Council has resolved to adopt the five Local Development Framework Site Allocations Development Plan Documents (DPDs).This followed an examination of the DPDs and a “sound “finding from the Inspectors. For Kingswear the SHDC preferred site between Higher Contour Road and Brixham Road has been selected for development to provide housing, of which a proportion will be affordable. The adopted Site Allocations DPDs are now available together with the final Sustainability Appraisal report on the Council’s website: www.southhams.gov.uk (by following the links to Forward Planning/LDF/Site Allocation Development Plan Documents) or available to view at SHDC offices as well as libraries.

The parish council will continue to look at the possibility of development of the ‘wilful murder site’ Higher Contour Road.

             

Meeting finished: 9.33pm

 

 

 

Signed.............................................................            Date:.................................................

 

Next Meeting date: 19th April  (joint with planning committee)