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KINGSWEAR PARISH COUNCIL Minutes of the Meeting of Kingswear Parish Council Held in the Trust Room on Tuesday 16th October 2007
Present: Cllr. J. Ferris (Chairman), Cllr. J. Henshall, Cllr. A. Lovell, Cllr. A. Pithers, Cllr. P. Pudduck, Cllr. B. Tulloch, Cllr. J. Wright. In attendance: PC R. Hewitt, Mrs E. Davydova (Clerk).
C/159/07 APOLOGIES (1) Apologies for absence were received from Cllr. J. Hawkins, Cllr. H. Newcombe and Cllr. A. Usher.
C/160/07 MINUTES (2) The minutes of the Council meeting held on 11th September 2007 were signed as a correct record.
C/161/07 DECLARATION OF INTEREST (3) None made.
C/162/07 ITEM REQUIRING URGENT ATTENTION (4) There were none.
C/163/07 STATEMENTS FROM MEMBERS OF THE PUBLIC (5) There were none.
C/164/07 POLICE REPORT (6) PC R. Hewitt presented his report, please see Appendix A attached. Council discussed parking issues within the Parish. Proposed by Cllr. J. Henshall, seconded by Cllr. B. Tulloch (Carried unanimously). Action: Clerk to write a letter to DCC regarding the road-side parking and safety issues of traffic using The Banjo.
The officer was questioned about any action that has been taken regarding the parking on pavements in Raddicombe Drive. Action: Clerk to produce and display on the notice boards a note informing the residents of Hillhead that parking on a pavement is illegal and request that they park properly with consideration for the possibility that emergency vehicles may require immediate access to the area.
Finally, the officer confirmed the Police presence at the events to be held on Sunday 4th November (Bonfire and Fireworks) and Sunday 11th November (Remembrance Service). The Chairman thanked PC R. Hewitt for his attendance and report.
C/165/07 MATTERS ARISING FROM THE MINUTES (7) (1) C/104/07 (1) Remembrance Sunday 11th November Action: Cllr. J. Ferris to arrange for the slipway wreaths to be safely secured. Councillors J. Ferris, J. Henshall, A. Usher and P. Pudduck (with wife) confirmed their attendance of the Service. SHDC has been requested to hold off the ferry while the slipway ceremony will carried on.
(2) C/144/07/2 - Memorial Wall, Kingswear Cemetery Clerk received and distributed a letter with 5 drawings, from Mr. M. Parkes, that defined and denoted for the Council details of the proposed wall. Quotes have not yet been received in response to tender. In response to the apology from Mr. M. Parkes regarding his absence, from Kingswear, until December there was no further discussion on this matter. Action: The working group of Cllr. J. Ferris, Cllr. J. Henshall, Cllr. A. Lovell and Cllr. A. Pithers are to consider the various proposed dimensions of the wall (specifically height and length) and to inform Council of these details at the December meeting.
(3) C/125/07 - Playing Fields There has been no progress regarding this matter and the item was deferred to the next meeting.
(4) C/123/07 - Village Green registration There has been no progress regarding this matter and the item was deferred to the next meeting. Action: Cllr. J. Henshall to proceed with the arranging of a meeting with Mr. D. Southwick.
(5) C/144/07/6 - Dinghy pontoon and gates (i) Pontoon. Cllr. P. Pudduck reported regarding the onsite meeting (with Cllr. B. Tulloch and Clerk in attendance) to deal with tenant complaints and consider proposals put forward. Council had received a reply from Darthaven Marina Directors regarding the proposal to provide two extra berths on the pontoon and their approval was contained therein. Action: Clerk to locate and contact a suitable handyman for the installation of two new moorings. (ii) Gates. Councillors held a discussion regarding the two quotes received and situation with the replacement of the gates. Action: Cllr. J. Ferris to provide the Council with details of a third quotation from initial contractor. The three quotes to be discussed next meeting.
(6) C/144/07/7 - Parish news-letter and web-site Cllr. A. Pithers informed the meeting of the progress regarding this issue. Council agreed to defer this matter until the next meeting.
(7) C/144/07/8 - Bonfire and fireworks on 4th November 2007 The Clerk presented the letter from Mr. P. Burr, Kingswear Combined Charities (the organisers of said event) regarding the provision of a safety plan and risk assessment of the area and event and the emergency services are informed, in advance, of the event. Action: Cllr. J. Wright to contact Mr. P Burr to clarify the matter regarding the appointment of marshals to monitor the event, First Aid presence and the waste collection and clear-up afterwards. NOTE: Police presence was confirmed under item C/164/07.
(8) C/147/07/07 (i) Christmas Lunch Cllr J. Henshall reported regarding the organisation and entertainment for the Christmas Lunch. Council then discussed the various quotes from caterers. Proposed by Cllr. J. Henshall, seconded by Cllr. A. Pithers (Carried unanimously). The Royal Castle Hotel was selected to provide and serve lunch for 90 people. Action: Clerk check if the Village Hall has been booked for event and to print and distribute tickets. (ii) Xmas Lights Cllr. J. Henshall informed council regarding her communication with Torbay Display Co. who provided a quote for event and this would include all necessary equipment and insurance. The quote from Torbay Display Co. was discussed and accepted, it being £1536 compared to a budgeted £1500 (7 – in favour, 1- abstention). NOTE: At the previous Council Meeting on 11th September it was agreed that the Christmas lights would be switched on Friday 7th December at 6 pm, so installation and erection of all necessary equipment will be one week prior to switch-on.
(9) C/153/07 Kingswear Walks Booklet Cllr. B. Tulloch presented a report regarding current stock, outstanding debtors and accounts.
C/166/07 NOSS-ON-DART-MARINA (8) Cllr. A. Lovell reported to Council regarding the attendance of a group of Councillors at a meeting on 24th September 2007 regarding said development. Council approved the decision of Cllr. A. Lovell to request a meeting, to be arranged as soon as possible, with the Noss Consortium regarding the proposed development. It is envisaged that the Council will hopefully have some form of review and input before the final plans are submitted. NOTE: This may require a separate meeting of Council as it is considered to be a very important issue and needs sufficient time for discussion. The Noss Consortium considered this to be good idea and welcomed it when it was mentioned at the Public Consultation. Action: Clerk to contact to Noss-on-Dart to organise the meeting ASAP.
C/167/07 HEDGES (9) Council supported the proposal of Cllr. A. Lovell to put in order the hedge at the side of the road next to Kingswear Cemetery. Action: Clerk to contact to Mr. Nigel Pease to obtain an estimate for this work.
C/168/07 JUBILEE PARK (10) Correspondence on creation and placement of memorial stone was initiated with Williams & Triggs Memorial Masons almost a year ago. Now with the work being very close to completion, memorial masons need to find the exact location in Jubilee Park for memorial to be placed. It was a suggestion that the best place is near to the Oak Tree that was planted on the behalf of KPC last year. Taking into account that the stone is fairly big and heavy, approximately 3’ by 2’ by 12’ and weighs almost 1 ton, Chairman proposed that a working group Cllr. J. Ferris, Cllr. J. Henshall, Cllr. A. Lovell, Cllr. A. Pithers, Cllr. P. Pudduck and Cllr. B. Tulloch, who are responsible for Jubilee Park, arrange to meet on site to locate and define exactly a suitable position for the stone and discuss at the same time any replanting that may be required for Jubilee Park in whole.
C/169/07 Non-Beneficiary Stakeholder Group Meeting (11) Cllr. P. Pudduck reported to the Council regarding a letter from said Group asking for a contribution of £10 towards expenses. Council agreed to contribute said sum.
C/170/07 CHAIRMAN’S REPORT (12.1) None made.
C/171/07 CLERK’S REPORT (12.2) Written report was distributed to the councillors together with the agenda. Clerk reported that a Moorings Waiting List (reduced in content to meet the terms of the Data Protection Act) had been placed, to provide public information, onto each of the notice boards. Regarding the erection of a notice board in Greenway, Clerk provided Council with estimates from 3 suppliers. Chairman reminded the Council that no such expenditure was foreseen in the current annual budget and next years budget is due for discussion at the next Council meeting. Action: Clerk to requested permission from DCC Highway management for the erection of the new notice board. Clerk’s resignation. Council accepted the resignation letter and ask Clerk to advertise the vacancy in press and Notice Boards.
C/172/07 CORRESPONDENCE REQUIRING ATTENTION (13) The following list of correspondence was considered and noted:- (1) SHDC – Regarding Noss-on-Dart Marina Development and a request for clarification of Council decisions and standing on said matter. Action: Clerk to write a letter to SHDC with results and conclusions of meeting. (2) Darthaven Marina Ltd. Kingswear Village Pontoon Lease and rent. Noted. (3) Darthaven Marina Ltd. Requesting details of boats, owners and third party liability insurance. Action for Clerk: to proceed with the list. (4) Waterhead Creek Speed Limit sign. Noted. (5) DCC - Highway maintenance:- Delivery of Parish Lengthsman Service. Noted; Fly-Posting on the Public Highway. Noted. (6) Devon & Cornwall Constabulary. Thank-you letter. Noted. (7) Licensing Act Notification. Noted. (8) Letter from Mr. J. Stevens. Discussed under minute C/169/07.
C/173/07 DISTRICT AND COUNTY COUNCILLORS REPORTS (15) None were made.
C/174/07 REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (16) (1) Cllr. J. Henshall:- (i) Cemetery - Chapel of Rest . Need of repair. Roof. (2) Cllr. A. Lovell:- (i) Noss-on-Dart-Marina Meeting; (ii) Seats and benches. (3) Cllr. B. Tulloch:- (i) Hoodown Wood; (ii) Jubilee Park. (4) Cllr. A. Pithers:- (i) Budget Draft 2007/2008 discussion. (5) Cllr. P.Pudduck (i) Pontoon.
C/175/07 COMMENTS FROM MEMBERS OF THE PUBLIC (18) None were made.
C/176/07 PAYMENTS FOR SEPTEMBER-OCTOBER 2007 (17) It was agreed that the following cheques be paid:-
The meeting was closed at 10:07 pm.
Minutes approved…………………… Date……………………………
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