KINGSWEAR PARISH COUNCIL

 

Draft Minutes of the Meeting of Kingswear Parish Council

Held in the Trust Room on Tuesday 7th February 2012

 

PLEASE NOTE THESE MINUTES ARE SUBJECT TO APPROVAL

 

Present: Cllr. J. Hawkins (Chairman), Cllr J. Henshall, Cllr. A. Lovell, Cllr. M. Trevorrow

Also in attendance was Mr P McFadden, Devon County Council.

             

C/022/12. APOLOGIES FOR ABSENCE (1)

Apologies were received from Cllr. K. Allen, Cllr. J. Ferris, Cllr. J. Hacking, Cllr. H. Newcombe, Cllr. G. Sowerby, Cllr. K. Sowerby, District Councillor Bastone and Mrs E Illingworth (Clerk)

 

C/023/12. MINUTES (2)

The Minutes of the Meeting of the Council held on 10th January 2012 were agreed and signed as a correct record.

 

C/024/12.  DECLARATION OF INTEREST (3)

Cllr Henshall declared a Personal interest in item 11 Lighthouse Beach.

 

C/025/12.  EXEMPT INFORMATION (4)

It was RESOLVED that in accordance with Section 100(A) (4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business as the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 of Schedule12A to the Act is involved.

This relates to:

i.               Draft report form Devon Rural Housing Partnership Housing Needs Survey for parish council approval.

ii.             Minutes of emergency additional meeting concerning Cemetery Lodge on the 24th January 2011.

iii.           Review of quotations for Lime Kin renovation work.

 

C/026/12.  ITEMS REQUIRING URGENT ATTENTION (5)

There was one items agreed by the Chairman:

1.             Letter concerning closure of path from Hoodown Road entrance.

 

C/027/12.  POLICE REPORT (6)

PC Hewett produced a report (Please see appendix)

300 litres of fuel was stolen from a Greenway Ferries vessel.

Concern was raised over anti- social behaviour in Hillhead Park.

 

C/029/12.  PATH FROM JUBILEE PARK TO HOODOWN AND UPDATE (7 AND 8)

Mr Paul McFadden, Devon County Council Footpath Warden attended concerning the options for the rebuild of the path from Jubilee Park to Hoodown. The path will has been closed due to safety concerns will be repaired and dedicated to public use by the County. This will start in March. It was PROPOSED that another gate is put next to the double gate at the entrance to Jubilee Park to close off the existing gap. This was SECONDED and RESOLVED.

The path leading towards the ferry was also discussed.

 

C/030/12.  STATEMENTS FROM MEMBERS OF THE PUBLIC (9)

There were none.

 

C/031/12.  MATTERS ARISING FROM THE MINUTES (10)

i.               C/009/12/4 Lime Kiln Renovations

Four quotations were considered in Exempt session. It was RESOLVED to employ Orchard Stonemasons to carry out renovations. The cost will be approximately £4k, with the amount of £4k being donated from the County Fund.

Capping will also be required to consolidate the wall.

ii.             C/009/12/5 Millennium Yew

Cllr Henshall is meeting with the Waterhead Creek Preservation Society regarding the location of the Yew and also the memorial Jubilee Oaks, which the WCPS Chairman Mr P Folca has also agreed to assist with.

iii       Camellias in Cemetery

It was PROPOSED to purchase additional plants to enhance the entrance to the cemetery at a cost of £114, this was SECONDED and RESOLVED.

               

C/032/12. LIGHTHOUSE BEACH APPLICATION TO REGISTER AS A VILLAGE GREEN (11)

It has been decided by the Planning Inspectorate there will be a public enquiry on between the 13 to 16th November inclusive. There will be pre enquiry on the 11th July.

 

C/033/12. CLOSED CHURCHYARD (12)

The Parish Council is responsible for the churchyard. The hedge at the front bordering the road is of concern. A meeting will be held to ascertain the problem and potential solution. This has been organised with the new contractor and will be reported on in the next meeting.

 

C/034/12. NEWSLETTER (13)

It was RESOLVED to produce 800 copies at a cost of £350 (inc Vat). This will be a 4 page A5 full colour separate brochure. The design will be through by ‘By the Dart’ magazine and will distributed through By the Dart, with additional copies available. The first issue will be in May which will include items for the Diamond Jubilee. Information will be provided from the forthcoming Diamond Jubilee meeting.

 

C/035/12. FINANCIAL REGULATIONS (14)

The updated version had been distributed to members. Cllr Henshall raised some queries regarding section 5 and 6 and 8.3, including provision for the Carlow Bequest. This will be raised with the Clerk for clarification to be included in the next meeting.

 

C/036/12. ENVIRONMENT WORKING GROUP (15)

Cemetery

Consideration for quotation for the Chapel of Rest Roof. This is required to carry out some essential maintenance. It was PROPOSED to accept a quotation of £225 for repairs and replacement slates. This was SECONDED and RESOLVED. It was also Agreed to research the provision of a notice board in the Cemetery.

Jubilee Park

Review of the turning circle. It was Agreed to seek some professional advice on the turning circle. It was also suggested that the boat on a trailer in the middle of the spaces is causing vehicles to go off the path.

US Garden

Urgent repairs were sanctioned at £50 to wall.

Public Toilet in Bridge Road

The plant beds in this area are now overgrown. It was felt that some improvement could be made to the area. Cllr K Sowerby is to investigate.

Jubilee Yew update

See C/031/12

Wood Lane – vehicles becoming stuck

Vans are still becoming stuck in Wood Lane. Warning signs are to be placed at the entrance.

Road Sweeping review for feedback to District Council

It is felt that the road sweeping has reduced over recent months, to be monitored.

Christmas Lights

Clerk is to write to businesses asking for support this year.

US garden

Consideration of how to avoid cars parking on edge.

 

C/037/12. CREEK PONTOON (16)

A quote was received for £144 to clean the creek pontoon. This was rejected. The moorings working party will be asked to clean instead.

 

C/038/12. CARLOW BEQUEST (17)

The Senior Lunch was reviewed. The food looked delicious. Numbers were down this year, so it was agreed to provide greater advertising next year. The communication in Hillhead was not effective. A volunteer has been found to assist with selling of tickets.

The future of the Church was also discussed. It is currently under threat. The clerk will be requested to consult the Vicar on any ways the Parish Council can help.  The FROST group is holding a meeting to look at the future.

 

C/039/12. CEMETERY PLANTING (18)

The quotation to provide new Camellias in the Cemetery at a cost of £114 was PROPOSED, SECONDED and APPROVED.

 

C/040/12. DIAMOND JUBILEE (19)

An update was given. Please see Diamond Jubilee minutes. (Distributed to councillors)  The following were discussed:

-                 Already have bunting

-                 It would be a good idea to have flags on lamp posts

-                The school will also be approached regarding whether they would like to make decorations for the lamp posts.

-     

C/041/12. SHAKESPEAREAN EVENT (20)

             This donation discussed in previous meeting was RATIFIED as Agreed.

           

C/042/12. CHAIRMAN’S REPORT (21)

Nothing further to report

CLERK’S REPORT

The Clerk was absent but sent the following notes:

-                 Finance: Members were advised that the Reserve account balance had fallen to £4k. Mooring renewals to be collected will boost cash flow.

-                 Members were advised of a planning course and asked to contact the Clerk if interested.

 

C/043/12. CORRESPONDENCE (22)

-      SHDC Executive Minutes. NOTED

-        Devon Association of Local Councils newsletter. NOTED

-        Review of Clerks’ Magazine. POSTPONED

-        SHDC Estuaries Partnership. Consideration of ecology notice board around Waterhead Creek.  IT WAS AGREED TO INVITE A MEETING.

 

C/044/12. DISTRICT AND COUNTY COUNCILLORS REPORTS (23)

Nothing further to report.

 

C/045/12. REQUESTS OF THE CLERK AND ITEMS FOR FUTURE AGENDAS (24)

·                Turning Circle and Drive in Jubilee Park (April)

·                Hanging Baskets and Christmas Lights - letters

 

C/046/12.  PAYMENTS FOR THE MONTH OFJANUARY TO FEBRUARY 2012 (25)

              The list of presented payments was PROPOSED, SECONDED and were Agreed

 

C/045/12.  EXEMPT/URGENT ITEMS. (26)

              Urgent Items

A letter of complaint has been received concerning the closure of the path in Hoodown/Jubilee Park. It was suggested that the footpath did not need to be closed at the road side in Hoodown, so the bench could still be used in this area. After careful consideration and consultation with the County Council it was Agreed to leave the closure as it is as it meets the safety needs of the public. Clerk to reply to letter.

 

Exempt Item

1.             Draft Report from Devon Rural Housing Partnership Housing Needs Survey.

This was Approved by the council.  The Clerk is to enquire of the next step.

2.             Emergency Additional Meeting 24th January 2012.

The minutes of the Exempt meeting held on the 24th January 2012 concerning Cemetery Lodge were agreed and signed as a correct record.

3.             Lime Kiln Quotations

Members considered quotations. Please see item C/031/12,

 

Meeting finished:

 

The next meeting is the 13th March 2012

 

 

Signed.............................................................            Date:.................................................