KINGSWEAR VILLAGE HALL

BOOKING FORM

Charity No. 203485     

Please indicate below your booking requirements:-

*   Please circle

** Please circle

Booking Fees (payable in full prior to acceptance of the booking) is inclusive of use of kitchen and equipment) In addition a £20 refundable deposit is also required (see terms and conditions)

* All entertainment to cease by 11:45pm Mon-Sat and 10:30pm Sun.

Please note: an additional fee of £5 per hour is payable for use outside the times stated e.g. for setting up/cleaning. Please discuss these requirements with the booking officer at the time of booking.

The following terms/conditions apply. Bookings will not be accepted without the appropriate signatures.

I/We undertake to leave the facility in the condition in which it was found. All rubbish will be removed.

I/We understand that it is my/our responsibility to make adequate arrangements for the safe evacuation of any disabled person(s) attending the event.

I/We understand that any activity in the hall should not cause any persons in the neighbourhood to be unreasonably disturbed and that at the end of the event attendees will leave the area quickly and quietly.

I/We understand that access to the stage is not allowed unless prior arrangements have been made with a member of the Village Hall Committee.

I/We understand that payment in full is required before this booking can be accepted, and that a £20 refundable deposit is required to cover the cost of any loss/damage or cleaning of the premises as a result of this hiring..

I/We understand that any personal electrical equipment used will have the necessary PAT (Portable Appliance Testing) certification

I/We understand that it is my/our responsibility to obtain any necessary alcohol licence. No retail sale of alcohol is permitted without the required licence being in place.

The consumption of alcohol MUST be monitored by a responsible adult.

Please provide contact details of the person who will be responsible for running the bar.

Name…………………………….

Address/Telephone number……………………………………………………………………..

I/We understand that no alcohol will be consumed/supplied/sold to or by any person under 18 (current fine max.£5000) and that persons under the age of 18 will not be left unsupervised during this hiring .

I/We understand that alcohol should not be consumed/supplied/sold to or by any person known to be drunk (current fine max £1000)

I/We have received a copy of the information leaflet ‘A Guide to Using Kingswear Village Hall’

Signed………………………………………..(Bar Person)                                           Date……………

Signed………………………………………..(Hirer if different)                 Date……………

Please forward this booking form with your fee and separate refundable deposit (cheques payable to Kingswear Village Hall) to:

MRS DAWN COOPER

DARTWOOD HOUSE

REDOUBT HILL

KINGSWEAR

TQ6 0DA

TEL: 01803 752 979 (between 9:30am – 7:30pm)    

Cancellation fee = 50% of the booking fee if less than 7 days notice given

N.B.: Keys to Halls are held at Kingswear Post Office, 3, The Square. For events taking place on Sunday, please collect no later than 5:30pm the previous Saturday.